★★★★★ Built and supported in New Zealand

Save a guaranteed
10+ hours a week.

Fylo connects your existing software, automates repetitive work and builds tools that give your team hours back every week.

Book a call Get a quote
No obligation. We reply within one working day.

Point your AI at your own business.

Fylo connects ChatGPT to the software your jobs already live in. Ask a question in plain words and it answers from real numbers, then takes the next step for you.

Fylo · AI assistant

Implement high level AI into your business

Plug the tools you already run, like Fergus, Simpro, Xero, QuickBooks, your inbox and calendar, straight into ChatGPT. One place to ask, and every answer comes back with your own numbers behind it.

One hub every tool answering in one place
Xero Buildertrend Gmail WorkflowMax Jobber Procore
QuickBooks MYOB SafetyCulture Stripe Outlook Google Sheets
Simpro Google Calendar Fergus TransmitSMS EROAD

Built for electricians, plumbers & HVAC

We work with electrical, plumbing and HVAC businesses. Pick your trade to see what we automate.

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Electrician testing a switchboard with a multimeter

Electricians

Certs, invoices and crew scores, handled. See what we do.

 Plumber

Plumbers

Callout to cash, without the paperwork. See what we do.

 HVAC technician servicing an outdoor heat pump unit

HVAC

Service rounds that run themselves. See what we do.
About Fylo

A New Zealand automation, systems & AI company

We link the software you already use so jobs flow through your business on their own. When normal software can't do what you need, we build you a system that can. And we put AI to work where it saves real time, so the routine runs itself and you stay on the work that pays.

Harvey and Josh, the team behind Fylo
Working with Fylo

We guarantee you 10+ hours back every week.

10hrsback every weekGuaranteed
Small teams

Standard

A handful of fixes that take the biggest jobs off your desk.

Pick this if 1 to 2 people run the admin and it adds up to about 10 hours a week.

What's included
  • Workflow and admin review: we learn how the business runs
  • 3 to 5 fixes, biggest time-savers first
  • Custom AI agents and automations
  • AI built into the tools you already use
  • Testing and implementation
The monthly covers
  • We monitor every fix and fix it when something breaks
  • Updates when Fergus, Xero or your email change
  • Tweaks as the business grows
  • AI and usage costs included, no surprise bills
$5,000+ GST
To start$2,500
Once 10 hrs proven$2,500
To keep it running: $250 / month

Half up front. The second half is only due once the 10 hours are proven. If we don't get there, you don't pay it.

Start with Standard
20hrsback every weekGuaranteed
Bigger companiesThe whole list

Bigger

You want the office sorted, not a few fixes.

Pick this if your list runs past 6 fixes, or past 12 hours a week.

What's included
  • Everything in Standard
  • A bigger AI agent set-up
  • Your whole list, built one after another
  • More of the business handled for you
The monthly covers
  • We monitor every fix and fix it when something breaks
  • Updates when Fergus, Xero or your email change
  • Tweaks as the business grows
  • AI and usage costs included, no surprise bills
$8,500+ GST
To start$4,250
Once 20 hrs proven$4,250
To keep it running: $500 / month

Half up front. The second half is only due once the 20 hours are proven. If we don't get there, you don't pay it.

Talk about Bigger
Quotedhours set in the quoteAudit first
Established firms

Custom

Several teams or sites, and a lot more admin to win back. It starts with the audit.

Pick this if 3 or more people run the admin, or 20 hours a week sounds small.

What's included
  • Whole-business scoping first
  • A plan: what to automate, what to build, the hours saved, where to start
  • As many agents as the work needs
  • Price agreed in writing before we start
The monthly covers
  • We monitor every fix and fix it when something breaks
  • Updates when Fergus, Xero or your email change
  • Tweaks as the business grows
  • AI and usage costs included, no surprise bills
from $8,500quoted
The audit (2 to 3 weeks)Fixed fee
Audit feeCredited if you build within 60 days
To keep it running: Quoted

Audit first. The audit fee is credited if you build within 60 days.

Start with the audit

We don't sell you AI for the sake of AI. If we can't see a genuine opportunity to save your team meaningful time, we'll tell you.

Rather see the value first?

You don't have to start with a full build. Jot down an automation you wish existed in your business, and we'll come back with what it costs and how long it takes.

✓Quoted up front ✓You decide ✓Then we build it
We reply with a price and a timeframe. No obligation, no sales pitch.

Frequently asked questions

What does Fylo actually build?
Three things, and most businesses end up with some of each. We link the software you already run so work moves between your tools on its own. We build you a system when normal software cannot do what you need. And we put AI agents into your business to do the routine jobs a person would otherwise sit down and do.
What can the assistant actually do?
It reads your job software, Fergus or simPRO, and answers questions like "what's unpaid?", "what's booked tomorrow?", or "which jobs have no certificate?". Routine lookups just happen. Anything that touches a customer or money, like sending an email or an invoice, asks you first, once.
Do I have to change my job software?
No. Fylo connects to the tools you already run: Xero, Fergus, simPRO, Stripe, Gmail and Google Calendar. Your data stays where it is, Fylo works on top of it.
What does it cost?
Every build is quoted up front. We look at what is eating your week, then tell you what it costs and how long it takes before anything starts. You decide from there. Book a call or send us the one job you wish ran itself, and we will come back with a straight number.

Ready to get the admin
off your plate?

Fylo connects your software, runs the paperwork, and puts AI agents on the routine jobs, so you can stay on the tools.

Book a call