Your Bills Employee watches your inbox. The moment a supplier emails an invoice, it reads the PDF, picks the right Xero account code, and lines the bill up for your one-tap approval.
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Fibre Cement Sheet 2400×1200×6mm SKU 218-441-09 |
8 | $54.20 | $433.60 |
| Standard Plasterboard 13mm SKU 117-882-21 |
4 | $48.90 | $195.60 |
| Coastal Paints Low Sheen 4L SKU 882-991-04 · "Triple Black White" |
2 | $52.20 | $104.40 |
Twelve bills land between Friday afternoon and Monday breakfast. By the time you've poured the coffee, the Bills Employee has already done the reading. Here's what happens, in order.
Hammer & Co pings your AP inbox with a PDF on a Sunday afternoon. You're at the beach. The Bills Employee opens it for you.
OCR pulls supplier, total, GST, and the invoice ref. It checks your last 90 days of coding. Hammer & Co bills always go to 5710 Building materials, so that's what it picks.
By Monday morning the bill is at the top of your queue alongside eleven others. Each row tells you exactly why the AI is confident. Same supplier, same code, same shape as the last forty bills.
One thumb-tap (or ⌘↵ for the keyboard crowd) and the bill lands in Xero as a draft. Your usual payment run still owns the actual money. Twelve seconds a bill. Not twenty minutes.
The average small business spends three hours a month coding bills and chasing PDFs out of Gmail. We did the napkin math. Yours might land lower.
Three surfaces. Read-only where it can be, write-only-as-a-draft where it must be. Money never moves without your hand.
Connect Gmail and Xero in two minutes. Your first ten bills are free. See how it codes them before you decide if it stays.